NATIONAL SOCIETY OF PROFESSIONAL SURVEYORS, INC.
 
PRIVACY POLICY
 

September 3, 2020

This Privacy Policy of the National Society of Professional Surveyors, Inc., (“NSPS”), for itself, parent, subsidiaries, and affiliated companies (collectively, “NSPS”, “Company”, “we”, “us”, or “our”), outlines how your personally identifiable information and other personal data (your “user information”) will be collected, used, and shared in connection with your access to and/or use of our websites, currently available at www.nsps.us.com, www.trig-star.com, www.beasurveyor.com, www.surveyorsday.com, www.youngsurveyors.com and www.cstnsps.com, and any content, features, services, or other offerings that Company may provide in connection therewith (collectively, the “Site”). This Privacy Policy also describes your choices and rights regarding the use, access, correction, and deletion of your user information. By using the Site, you consent to the collection and use of your user information in accordance with this Privacy Policy.

Jurisdiction: The Site is controlled and operated by us from the United States, and is not intended to subject us to the laws or jurisdiction of any state, country, or territory other than those of the United States. This site is intended only for use by persons using and accessing the site from within the United States.

Notice to EU Residents:

The National Society of Professional Surveyors is the controller for the purposes of General Data Protection Regulation 2016/679 (the “GDPR”), and is responsible for the personal information collected and used as described in this Policy. We are headquartered at 5119 Pegasus Court, Suite Q, Frederick, MD 21704.

If you have any questions regarding this Policy, including any requests to exercise your legal rights, please contact us:

By email: [email protected]
By phone: +1 240-439-4615

Notice to California Consumers: This Privacy Policy is intended to comply with the California Privacy Protection Act, which became effective January 1, 2020, (“CCPA”), and to provide appropriate protection and care with respect to the collection and treatment of the personal information of California consumers that is subject to CCPA. For more additional information applicable to the rights of California Consumers under the CCPA visit: https://oag.ca.gov/privacy/ccpa

OVERVIEW

To enhance, personalize, and support your experience on the Site, among other things, we collect, use, and share your user information. For example, we use aggregated information to develop content targeted to user interests and to generally improve the Site’s user experience. As detailed below, your user information may also be used by Company and its partners to track your preferences, analyze traffic, and provide similar services and content. Company is committed to your privacy and will not share any user information with any third party without your consent, except as outlined in this Privacy Policy or as permitted by law. If you have any requests, comments, or questions about this Privacy Policy or your user information, please contact us in the manner provided below.

In writing or via email:

National Society of Professional Surveyors
5119 Pegasus Court, Suite Q, Frederick, MD 21704
[email protected]

What this Privacy Policy Covers

This Privacy Policy covers the Site and our other media channels, such as any of our mobile applications and social media channels, and applies only to information we collect. This Privacy Policy does not apply to the activities of Company or any third party that may collect your user information while accessing or using such third party’s services in connection with your use of our Site. While you may encounter links on the Site to other websites, please note that these websites are not covered by this Privacy Policy, unless otherwise noted. To learn more about such third party policies, we encourage you to read and review the privacy statements of each third party service that you may choose to use in connection with the Site.

As a general reminder, please think carefully before you decide to put anything on the Internet. We are not responsible for the personally identifiable information or other user information you may choose to submit in any public forums that we may offer through the Site, or through any third party links available through the Site. To request removal of your personal information from any of our public forums, please contact us as provided below. In some cases, we may not be able to remove personal information voluntarily disclosed by you in such forums for legal retention purposes or technical limitations (e.g., the data may not be searchable), in which case, we will notify you if we are unable to do so. In writing or via email:

National Society of Professional Surveyors
5119 Pegasus Court, Suite Q,
Frederick, MD 21704
[email protected]

Gathering of Information

We collect user information when you use the Site. Sometimes you may submit it to us yourself, such as when you provide us with information relating to the establishment or maintenance of your membership account, payment of membership fees, registration for events, etc.; other times it may be collected automatically. You can manage and change your preferences as outlined below.

Information Collected

When you use the Site, your user information may be collected, used, and shared in a variety of ways. As detailed below, the type of user information collected may vary based on how it was gathered, but may include, among other things, your name, address, email address, phone number, and other information that you voluntarily submit (e.g., when setting up an account or submitting a registration or application on the Site, you may submit your contact information), information automatically collected about your usage of the Site (e.g., the content that you choose to view), and information about you that our third party partners may share with us.

Voluntary Submission

Company may collect user information that is voluntarily provided by you or with your permission. For example, we may ask you for information, such as your e-mail address, when you register your account with the Site. In connection with services you request, we may request additional personal information, such as your address, telephone number, and credit card or other payment information, in order to complete the purchase. You always have the option not to provide the information we request. If you choose not to provide the information we request, you can still visit many portions of the Site, but you may be unable to access certain options and services. When you register an account through the Site or provide information to Company in any other manner, you agree to provide only true, accurate, current, and complete information.

Cookies

A cookie is a small data file that is written to your computer’s hard drive by your web browser. A cookie file can contain and/or automatically collect information, such as a user identification code or IP address that a website will use to track the pages and number of times you have visited. The data read from these cookies may be linked to personally identifying (PII) and non-personally identifying (non-PII) information. NSPS Cookie Policy

USE OF YOUR INFORMATION

Our primary goal in collecting, using, and sharing user information is to enhance your experience on the Site, support the Site, and improve its features, performance, and other elements, as well as to provide NSPS membership processing, maintenance, and fulfillment services. Your user information may be used for the purposes outlined below. We will not use your user information without a valid legal basis to do so.

Membership

To apply for membership in NSPS, to process and maintain your membership application and status, and to provide products and services related to your membership.

We may process your personal information for the following purposes as is necessary for the performance of our obligations under a contract to which you are a party, or to answer questions or take steps at your request prior to entering into a contact:

  • to create and maintain your online account;
  • to provide the content you have purchased on our website, or otherwise to provide the products and services you have requested;
  • to contact you regarding your use of our content, products and services;
  • to provide you with e-News updates that you have requested;
  • to manage registration, payments and your attendance to our events; and
  • to respond to your inquiries.

We may use your sensitive information, such as health data, that you provide to us, to provide you with specialized services, such as disabled access to our events, where you have given your explicit consent to the extent required by applicable law (such consent can be withdrawn at any time).

We may use your personal information in the following ways as necessary, at our full discretion, or where you have given your consent to such processing to the extent required by applicable law (such consent can be withdrawn at any time):

  • to invite you to meetings or events;
  • where you attend one of our meetings or events, to share your contact data with sponsors and other attendees;
  • to contact you after you have attended one of our meeting or events;
  • to deal with any enquiries or complaints you or others make;
  • to confirm, update and improve our records;
  • to analyze and develop a relationship with you;
  • to conduct other marketing and commercial activities;
  • to send you email content in line with your interests;
  • to identify and inform you of services that may be of interest;
  • to gather statistical information to make our research products more relevant to you;
  • to offer our products and services to you in a personalized way;
  • to administer our website;
  • for internal administrative and technical operations to keep our website, network and information systems secure; and
  • to (i) comply with legal obligations, (ii) respond to requests from competent authorities; (iii) protect our interests; (iv) protect our rights, safety or property, and/or that of our partners, you or others; and (v) enforce or defend our legal rights.

If you have applied for work with us or an internship, we may use your personal information in the following ways as necessary based on our sole determination and to decide whether to enter into a contract with you:

  • to assess your skills, qualifications, and suitability for the role you have applied for;
  • to carry out background and reference checks, where applicable;
  • to communicate with you about the recruitment process;
  • to keep records related to our hiring processes; and
  • to comply with legal or regulatory requirements.

To Target Content

To develop and provide content and advertising to you that is targeted to your interests, we use the analytics collected by the systems described above to determine which areas of the Site you prefer based upon the frequency of your visits and engagement with those areas. We may make reasonable assumptions based on your browser provided data to target relevant content and advertising to you on our Site and elsewhere where we may be acting as a third party. We may also make reasonable geographic and demographic assumptions based on your presented IP address to target relevant content and advertising.

To Provide Interactive Communications from the Site

To enhance your experience, we may provide you with interactive communications, using the e-mail address that you provide to us. Such interactive communications are provided only to those users who have expressly provided us with their permission to receive them. From time to time we may provide e-mails highlighting new features available through the Site to those users who have expressly provided us with their permission to send such communications.

To Provide Communications with Third Parties (including to Data Processors)

We respect the privacy of our users and will not disclose or distribute your information to any third party, except as provided for in this Privacy Policy.

Sharing of Information

We use third parties to provide credit card processing, e-mail service providers, and hosting services on the Site. When you sign up for such services, we will share your user information only as necessary for the third party to provide that service. These third parties are prohibited from using your user information for any other purpose. With respect to credit card processing, we do not collect, store, or process any credit card information.

The Site includes widgets and/or interactive mini-programs that run on the Site. These features are small content modules that users can embed on sites and may collect your IP address, which page you are visiting on our site, or set a cookie to enable the feature to function properly. These features are either hosted by a third party or hosted directly on the Site. Your interactions with these features are governed by the privacy policy of the company providing it.

Information Shared with Third Party Providers (including Data Processors)

We may hire other companies to provide limited services on our behalf, such as processing transactions, or performing statistical analysis of our services. We will only provide those companies the information they need to deliver the service. In some instances, these companies may collect information directly from you In all cases, these companies are subject to agreements that require them to maintain the confidentiality of your information and they are prohibited from using that information for any other purpose.

Change of Site Ownership

The ownership of the Site may change at some point in the future. Should that occur, we want this site to be able to maintain a relationship with you. In the event of a sale, merger, public offering, bankruptcy, or other change in control of Company, your information may be shared with the person or business that owns or controls this site. Opting out of receiving information from third parties will not affect our right to transfer your information to a new owner, but your choices will continue to be respected regarding the use of your information. You will be notified as described below in “How will I know if the Privacy Policy is changed.”

As Required By Law

Company may disclose your personal information if required to do so by law, such as to comply with a subpoena or in the good faith belief that such action is necessary to conform to the edicts of the law, protect your safety or the safety of others, investigate fraud, or comply with a judicial proceeding, court order, or legal process served on Company, or to protect and defend the rights or property of Company.

SECURITY

We care about the protection of your user information, and use industry standard safeguards to do so. Nonetheless, it is important for you to understand that no data transmission on the Internet is guaranteed to be secure.

Your information is stored on Company servers located in the United States. We use industry standard physical, electronic, and organizational safeguards to protect your user information against loss or theft, as well as unauthorized access and disclosure, to protect your privacy. We employ various security techniques to protect your data from unauthorized access by users inside and outside of the Company. If you are concerned that your privacy may have been breached, please contact us as provided below.

Privacy of Persons Under the Age of Eighteen

If you are under eighteen (18) years of age, PLEASE DO NOT SEND ANY USER INFORMATION TO US – including but not limited to information such as your name, address, or e-mail address. We do not knowingly collect (nor do we wish to collect) any personally identifiable information or other user information from persons under the age of eighteen (18). In the event that we learn we have collected any personal information from a person under the age of eighteen (18), we will delete that information from our database and terminate the corresponding account, if any. If you have any requests, comments, questions about this topic, please contact us in the manner provided below:

In writing or via email:

National Society of Professional Surveyors
5119 Pegasus Court, Suite Q,

Frederick, MD 21704
[email protected]

California Privacy Rights

Pursuant to Section 1798.83 of the California Civil Code, residents of California have the right to request from a business, with whom the California resident has an established business relationship, certain information with respect to the types of personal information the business shares with third parties for direct marketing purposes by such third party and the identities of the third parties with whom the business has shared such information during the immediately preceding calendar year. To request a copy of the information disclosure provided by Company pursuant to Section1798.83 of the California Civil Code, please contact https://oag.ca.gov/privacy/ccpa

Cross-border Transfers

Your user information may be transferred to other countries in connection with your use of the Site. If you access or use the Site outside of the United States, your user information will be transferred to our servers in the United States.

Privacy Policy Changes

IT IS YOUR RESPONSIBILITY to periodically review this page for the latest information on our privacy practices.

HOW TO CONTACT US

If you have any questions regarding the information in this Privacy Policy, or how to remove or modify your user information or related consents, please contact us by e-mail at [email protected] or by mail at National Society of Professional Surveyors, 5119 Pegasus Court Suite Q, Frederick, MD 21704.